Photographer Pricing & Booking System

PRICE SESSIONS THAT PAY YOU.

WHY THIS ONE

• Everything in one file: cost of doing business, your real hourly rate, package pricing, session quotes, bookings and monthly income. No add-ons to buy.
• Built for real use: gray cells are the only place you type, and formulas are protected so nothing breaks.
• A Start Here tab walks you through setup in minutes.
• Buy once: no subscription, no app, no monthly fee.

Most photographers price the shoot and forget the editing, the gear and the taxes. This system starts from the salary you want and works out what every session has to cost.

WHAT IT DOES

• Cost of doing business: every overhead cost (monthly or yearly), gear wear (what you paid / years it lasts), the salary you want and your tax set-aside give the REVENUE YOU NEED per year.
• YOUR REAL HOURLY RATE from your weeks and billable hours, plus your break-even cost per hour.
• Packages: shoot, edit and prep/travel hours plus direct costs (prints, albums, second shooter, with your markup) give a SUGGESTED PRICE. Type your own price to see your effective hourly rate, profit above your rate, and how many sessions a year you'd need.
• Session Quote: pick a package, add add-ons, travel miles past your free miles, a discount and sales tax if your state charges it. TOTAL, retainer due and your profit.
• Client Quote page: your logo, the session (never your costs), total, retainer, editable terms and signatures.
• Bookings: date, client, package, price, paid so far and status. Balance due and reminders (collect balance, mark as shot) fill in.
• Monthly: sessions, booked, collected and owed per month, and how close you are to your yearly goal. Overview dashboard with a chart.
• A Start Here tab with step-by-step instructions.

WHAT THIS IS NOT (no surprises)

• Not a contract: use your own photography contract.
• Not tax advice: the tax set-aside is an estimate.
• Not a gallery, scheduler or CRM app.

Works In: Google Sheets (free Google account) on a computer or phone, AND Microsoft Excel: a tested Excel version (.xlsx) is included for Excel 365, Excel 2021 or newer, and free Excel for the web.

What You Get: a PDF with a link to make your own copy in your Google Drive, plus a download link for the Excel version. Digital product.

Great for: Photography Pricing, Photographer CODB, Pricing Calculator, Photography Business, Photographer Tool, Session Pricing, Wedding Photographer, Booking Tracker, Client Quote, Photography Planner, Small Business, Income Tracker, Google Sheets